Privacy Policy

GENERAL

This Privacy and Personal Data Protection Policy (hereinafter referred to as the “Privacy Policy”) applies to all information that Gematree.com (hereinafter referred to as the “Website”), located at the domain name https://gematree.com/, may obtain about the User while using the website and its products.

This Privacy Policy will give you a better understanding of how we collect, use, and share your personal data. We may update this privacy policy from time to time. We recommend that you check and review all updates regularly.

By using this Site, you agree that WOODHOUSES CONSULTING LTD (14827022) will process your personal data in the country where Gematree.com is located.

DEFINITION OF TERMS

The following terms are used in this Privacy Policy:

Site Administration – authorized employees responsible for managing the Site, acting on behalf of “WOODHOUSES CONSULTING LTD (14827022)”, who organize and/or carry out the processing of personal data, as well as determine the purposes of the processing of personal data, the composition of personal data to be processed, and the actions (operations) performed with personal data.

Personal data means any information relating to an identified or identifiable natural person. An identified natural person is a person who can be identified, directly or indirectly, in particular by reference to identifiers such as name, email address, location data, telephone number, or other factors specific to that natural person.

Processing of personal data means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. search, retrieval, diagnosis, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Confidentiality of personal data – a requirement that must be observed by the Site Administration or any other person who has access to personal data, not to disclose it without the consent of the personal data subject or the existence of another legal basis.

Website user (User) – a person who has access to the Website and uses the Gematree.com Website via the Internet.

Cookies — a piece of data sent by a web server and stored on the User’s computer, which the web client or web browser sends to the web server in an HTTP request each time it attempts to open a page on the corresponding website.

We use a variety of different cookies on our website, including strictly necessary performance cookies, advertising cookies, and social media or service content cookies. Cookies make your visit to the website more convenient by allowing the website to remember your actions and preferences. This means you don’t have to re-enter this information every time you return to the site or move from one page to another. Cookies also provide information about how people use the website: for example, whether they are new visitors or returning visitors to the website.

IP address – a unique network address for a node in a computer network built using the IP protocol.

Payment Card Industry Data Security Standard (PCI DSS) – a security standard for organizations that process credit and debit card information. The standard was created to strengthen control over payment data in order to reduce fraud. If we want to sell online and accept payments from Visa, Mastercard, including PayPal, our software and hosting must comply with PCI requirements.

1. ACCEPTANCE OF THE PRIVACY POLICY

1.1. The Privacy Policy obliges the Site Administration not to disclose and protect the confidentiality of personal data that the User provides at the request of the Site Administration “Gematree.com” when filling out information forms.

1.2. We need to process your personal information to run our business and provide you with services. By accepting our Terms of Use, you confirm that you have read and understood this Policy, including how and why we use your information. If you do not want us to collect or process your personal information in the ways described in this Policy, you should not use the Site.

1.3. By using the Site, you agree that Gematree.com will process your personal data at its primary place of business. We will take steps to ensure that your personal information is adequately protected.

1.4 This Privacy Policy applies only to the Gematree.com website. The Site Administration does not control and is not responsible for third-party websites with links available on the Site for the User.

2. COLLECTION OR RECEIPT OF PERSONAL DATA

2.1. WOODHOUSES CONSULTING LTD (14827022) will be the controller of your personal data.

2.2. When providing our services, we collect or receive the following categories of personal data:

2.2.1. Information you provide about yourself, such as your first name, last name, date, time, and place of birth, and email address. Personal data may also include data provided by Users at the request of Gematree.com to fulfill its obligations to Users arising from the service agreement.

2.2.2. Information about how you access our website, your account, including information about your device and browser, your network connection, IP address, and details about how you browse our websites and platform. We collect some of this information using cookies and other similar technologies directly from your device.

2.3. Information for analytics: We use data analytics to ensure the functionality of the website and to improve our services. We use analytics software to understand how the Website functions. This software may record information such as how often you visit the site, what happens on the applications, aggregate usage, performance data, application errors, debugging information, and the source from which you accessed the Site. We do not link the information stored in the analytics software to any personal information you submit.

2.4. We receive location information that you provide in your profile or IP address. With your consent, we may also determine your location using other information from your device, such as precise GPS location information or information about wireless networks or cell towers near your mobile device. We use and store your location information to provide features and to improve and customize the Services, such as for Gematree.com’s internal analytics and performance monitoring; localization, regional requirements, and policies for the Services; for local content, search results, and recommendations; and (using imprecise location information) for marketing. If you have agreed to provide precise location information about your device but no longer wish to continue sharing this information with us, you can withdraw your consent to provide this information through your settings or mobile device.

3. CONTROL OVER PERSONAL DATA

3.1. We know that control over personal information is important to Users of our Site, so Gematree.com gives you the ability to provide, edit, or delete certain information, as well as choose how we send you informational messages.

3.2. You can also track the receipt of messages from Gematree.com using email tools. Gematree.com may send you messages regarding our services or activities. Some of these messages are mandatory because they are service-related (e.g., organizational or legal notices). Other messages are not mandatory, such as newsletters.

4. USE, SHARING, AND DISCLOSURE OF INFORMATION

4.1. When you use the Site, we collect, use, transfer, and process your personal information in other ways as described in this Policy. We rely on a number of legal grounds to process your personal data. In European law, these grounds are referred to as “legitimate interests.” These “legitimate interests” include:

• Ensuring the security and safety of our services: we may also use your information to ensure security and safety, including sharing your information for purposes such as protecting our community from spam, harassment, intellectual property infringement, crimes, and security threats of all types.

We respect your privacy. Gematree.com will not disclose your name, email address, or other personal information to third parties without your consent, except as provided in this Policy.

• Compliance: Gematree.com may also collect, store, process, or transfer your personal information to third parties in the following limited circumstances: in response to lawful requests from public authorities, including to meet legal requirements of national security or law enforcement; to protect, establish, or exercise our legal rights or defend against legal claims; to comply with a subpoena, court order, legal process, or other legal requirement; or when we believe in good faith that such disclosure is necessary to comply with the law, prevent imminent physical harm or financial loss, or investigate, prevent, or take action against illegal activities, suspected fraud, threats to our property, or violations of Gematree.com’s Terms of Use.
• Our contractors: Gematree.com may also engage third-party companies and individuals (such as analysts and security providers) to assist in the management, provision, and sale of services. These third parties have limited access to your information and may only use your information to perform these tasks on our behalf and may not disclose or use your information for other purposes. We often need the involvement of service providers to provide our services to you. In some other cases, these service providers are not strictly necessary for the provision of the Services, but help us do it better, for example by helping us conduct research on how we could better serve our Users. Based on the latter arguments, we can argue that we have a legitimate interest in cooperating with certain service providers to improve our services.

• to communicate with you about your orders, subscriptions, and bookings, as well as our products, services, sales, offers, and promotions;
• to respond to questions or provide other forms of support;
• to provide and improve our products and services;
• to test features or additional services.

4.2. We process personal information only for such “legitimate interests” after assessing the potential risks to your privacy – for example, by ensuring clear transparency about our privacy practices, offering you control over your personal information where appropriate, limiting the information we store, limiting what we do with your information, who we send your information to, how long we store your information, or what technical measures we have used to protect your information.

4.3. Gematree.com does not control the processing of your personal data by third parties, including those who sell using the services or API. Gematree.com is not responsible for the privacy or security practices of such sellers, API users, or other websites on the Internet, even if they are linked to or from the Services. We encourage you to review the privacy policies of third parties and ask them questions before disclosing your personal information. Under European law, data providers and API users are independent data controllers.

5. SECURITY MEASURES

5.1. We understand that people trust us to protect their personal information. We maintain reasonable and appropriate physical, electronic, and procedural security measures designed to help protect your personal information. Although we strive to protect your personal information in our possession, no method of transmission over the Internet or security system is perfect, and we cannot promise that your information will remain secure under all circumstances.

5.2. We firmly believe in protecting our customers’ personal data and understand that this is extremely important in helping us maintain trust and confidence in our Site. The Site has built-in features that comply with the GDPR, including features that allow us to offer our customers transparency and control over their personal data, as well as technical measures to ensure the protection of our customers’ personal data when it comes into our possession.

We believe that it will be easier and simpler for you to use our Site in accordance with privacy and data protection laws such as the GDPR.

5.3. It is important that you protect yourself against unauthorized access to your account and personal information. You can find more information in your account settings.

6. DATA RETENTION

6.1. Gematree.com will retain your information only for as long as it is deemed necessary for the purposes set out in this Policy or to provide you with services. If you do not want Gematree.com to use your information to provide you with services, you can write to us to request that your personal information be deleted. We also keep log files (log files) for internal analysis. These logs are usually stored for a short period of time, except when they are used to ensure the security of the Site, improve its functionality, or when we are legally required to store them for longer periods of time.

7. YOUR RIGHTS TO PROTECT YOUR PERSONAL INFORMATION

7.1. Certain privacy laws around the world, including the European General Data Protection Regulation (GDPR), grant users rights related to their personal information. In accordance with these laws, Gematree.com provides you with the choice to access, edit, or delete certain information, as well as the choice of how we communicate with you. While some of these rights apply generally, certain rights apply in limited circumstances.

• Right to Access and Portability: You can access certain personal information associated with your account by accessing your account privacy settings. You can request a copy of your personal information in an easily accessible format and information explaining how that information is used.
• Right to correction: You have the right to request that we correct inaccurate information about you. By visiting your account settings, you can correct and change certain personal information associated with your account.
• Right to restrict processing: In certain circumstances, when we process your information, you have the right to restrict or limit how we use your personal information.
• Right to erasure: Under certain circumstances, you have the right to request that we erase your personal information, except for information that we are required to retain by law, regulation, or for the purposes of protecting the security and integrity of Gematree.com.
• Right to object: If we process your information based on our legitimate interests as outlined above or in the public interest, you may object to such processing under certain circumstances. In such cases, we will cease processing your information unless we have compelling legitimate grounds for continuing the processing or there is a legal requirement to do so. If we use your personal data for direct marketing, you can object by using the unsubscribe link in such communications or by changing your email settings in your account.
• Right to withdraw consent: In cases where we need your consent, you may withdraw your consent to our processing of your information by using specific features that allow you to withdraw your consent, such as an unsubscribe link in an email or your account privacy settings. If you have given your consent to share your device’s precise location data but no longer wish to provide us with this information, you can withdraw your consent to the transfer of this information in your mobile device settings. This does not affect your right to permanently close your account and delete your personal information.

7.2. You have a number of rights regarding the information we process about you. If you wish to manage, change, restrict, or delete your personal information, you can do so by contacting us at info@gematree.com. Upon your request, Gematree.com will provide you with information about whether we store your personal information. We will respond to your request within a reasonable time.

Please note that if you send us a request regarding your personal information, we must verify your identity before we can respond. To do so, we may ask you to provide documentation confirming your identity, which we will delete after verification.

If you are not satisfied with our response to your request, you can contact us to resolve the issue. You also have the right to contact the national authorities responsible for personal data protection at any time.

7.3. Restricting the use or deletion of your personal information may affect the features and uses that depend on that information.

However, we will not discriminate against you for exercising any of your rights. By “discrimination,” we mean actions such as refusing to provide you with goods or services, providing you with a different level or quality of service, or charging you different prices or rates for services.

8. CONTACT INFORMATION

If you have any questions, please contact us by email:

info@gematree.com.